https://theirboard.com/document-management-systems-key-to-efficient-digital-data-spaces/
Despite their numerous benefits, virtual data rooms can be costly. This is due to a range of factors, including the complex nature of services, user experience, features and the customer support. When choosing the right VDR one should think about these factors and choose the price structure that is best suited to their business requirements.
Per-page pricing models offer monthly fees based on the number of document pages processed. This type of pricing structure is popular with smaller projects that have a clear or predetermined number of documents. However, larger projects can easily surpass the limit and incur additional fees. This approach could be risky over time.
Another alternative is to purchase the data room through the number of administrators. Administrators oversee the permissions of users, document activity and settings in the deal room. The number of admins in the deal room will affect the cost of the VDR as well as the features and security. For instance, more advanced tools such as multi-factor authentication specific document permissions, redaction, and watermarks can make a VDR more expensive than the basic options.
Some VDR vendors also charge based on the amount of storage used. This pricing system is extremely expensive, especially for businesses that exchange large video or audio files. On the other hand, some service providers offer unlimited storage at a set price. This pricing structure is best for companies that need to exchange small texts over short period of time. It is also recommended that you opt for a vendor that offers a trial period for free to allow you to test the software and see whether it will meet your business requirements.